Date & Time
No of Participants
Ms. Keyaa Mukherjee, Office Superintendent Maniben Nanavati Women’s College, Vile Parle, Mumbai
11.00 a.m. to 1 p.m. on 17th July, 2020
To understand how can be we go for Digitalization and modernization of office work culture adhering to NAAC Guidelines
The program started at 11.00 a.m. with the opening remarks given by IQAC Coordinator Dr. Eknath Zhrekar. The welcome address was given by principal Dr. Padma Rangan. Dr. Anaya Markandeya introduced the resource person Ms. Keyaa Mukherjee.
Ms. Mukherjee is an office superintendent at her college. She is well known for her work in digitally transforming the office work of her college. She opined that to achieve the goals of sustainable development in an environment-friendly manner, it is inevitable to go for paperless and digital administration. Digital Technology can be used for Management of various aspects of College Administration like Electronic Correspondence, Electronic Service Record, Digital File Archive, Students information, inventory Management.Madam explained the Student’s Information Management System. She said that we have to minimize the use of paper and increase the use of digital documents. The use of E -Correspondence Management was explained in great detail by Ms. Keyaa Mukherjee. The system makes it very easy to receive and send the document at one click. Madam explained the E correspondence system, its Inward numbering, Concerned Departments who should be tagged likewise Outward Correspondence system in a very simple manner. Optimize Storage System and Option of Advance Search also there to search any document. Due to the digitalisation of administrative work, it’s possible to work from home during this lockdown period. Staff can access there documents 24* 7 for anywhere in the world.
She explained that E-Service Records, NOC, Approval Letter, Online Leave Records can also be maintained online. Most important how can you maintain salary records in digital forms. How much money can be saved by reducing paper realms was also discussed during the session. She emphasized that you can be ready for any audit because of a fully digitalized accounting system. The benefit of digitalization is increased productivity, reduces cost, the benefit of working remotely, enhanced improved customer service, disaster protection, and tackles the challenge of global warming. The First Step is to go for physically properly manage the permanent records, sorting and colour coding and should be kept in a centralised record room and then go for digitalization according to Ms. Mukherjee. Madam explained the importance of Execution of DCRM as per quality management system in great detail. Particularly why internal admin audit is necessary to improve the quality and productivity of the teaching and non-teaching staffs. How to keep List of Permanent Records of the institutes in the digital forms in a manner of Starting with government Records, university records, other records ,audit records and Important GRS records for streamlining the institution work was also explained by her. Mrs. Key Mukherjee Madam briefly explained data centricity from the NAAC perspective.
Summary of the program was given by Asst. Prof. Harsh Shukla and Vote of thanks for the session was given by Dr. Lata Krishnan.
No of Beneficiary : 165
|Opening Remarks||IQAC Co-ordinator Dr. Eknath Zhrekar|
|Mumbai University Song||Asst.Prof. Harsh Shukla/ Dr. Eknath Zhrekar|
|Welcome Address||Principal Dr. Padma Rangan|
|Introduction of the Chief Guest||Dr. Anaya Markandeya|
|Address by the Chief Guest||Ms. Keyaa Mukherjee (Office Superintendent )
Maniben Nanavati Women’s College
|Question Answer Session||Asst. Prof. Tushar Pawar|
|Summary||Asst.Prof. Harsh Shukla|
|Vote of Thanks||Dr. Lata Krishnan|
|National Anthem||Asst.Prof. Harsh Shukla/ Dr. Eknath Zhrekar|